Shifts planning system

Shifts planning system
Monthly visitor-services roster with staffing coverage and employee assignments

Manage shift schedules, absences and working time together.

The Shifts Planning System grew out of everyday work at Mauthausen Memorial. It helps teams plan their shifts and manage working time.

Contracts and rules provide the basis for planning. Staff submit preferences and requests. The people responsible oversee assignments, changes and approvals.

29.000

Shifts per year

800+

Shift exchanges, leave and other requests per year

140

Staff in the system

Plan shifts across departments and locations, taking availability, contracts and staff preferences into account. Keep track of staffing alongside scheduled and actual working hours.

See staffing across all work areas.

See which shifts are covered and where you still need support. The overview brings departments and work areas together. Switch between planned and actual staffing.

Monthly staffing overview across all work areas

  • Reflect your institution

    Locations, departments and work areas provide the structure for your planning.

  • Account for contracts

    Contract types, weekly hours and rules form the basis for assignments and time balances.

  • Prepare for seasonal needs

    Templates help you plan for changing staffing requirements throughout the year.

  • German and English

    Use the system with a German or English interface.

Assignments and working time from the Booking System can feed into your roster. We agree on the data exchange for your particular setup.

Explore

From getting started to day-to-day operations.

We support you from setup through to launch.

Together, we agree on how to set up the system for your institution and which data to migrate. We then help your team become familiar with the workflows.

  1. Setup

    Set up the system for your institution.

  2. Migration

    Migrate the agreed data.

  3. Training

    Help your team learn to use the system.

Clear agreements on how your data is handled.

Hosting in the European Union

GDPR-compliant

Clear agreements govern how your data is handled. A data processing agreement sets out how we process and protect personal data when operating, maintaining and supporting the system.

Clear, comprehensive documentation.

The publicly available documentation explains the system's features, settings and workflows in detail.

View documentation

We keep the system up to date and support your team in everyday use.

Maintenance and security
We install updates, address known security vulnerabilities and make necessary technical adjustments.
Everyday support
A knowledgeable contact person helps with errors, disruptions and questions about using the system.
Clear support channels
We agree on reporting channels, support hours and response times with your institution.

We listen to our customers' experiences. This leads to targeted improvements that fit established workflows and make everyday work easier.

For new features and larger custom extensions, we find a suitable solution together and agree on the scope and costs with you in advance.